Introduction
The oil and gas industry requires effective document management software to mitigate risks, coordinate deliverables from various contractors, control project value chains and produce auditable records.
The course has been designed to help oil and gas company staff understand the issues and challenges faced by data and document managers in this sector and recognize the importance of information management. With time-proven methodologies and techniques, the course facilitator will help the delegates understand and implement key document management tools. Delegates will also be introduced to the use of data quality control, quality assurance and audit procedures.
The course will also highlight the different types of risks facing the oil and gas sector and provides guidance on disaster recovery and business continuity planning. Last but not least, delegates will be able to carry out a benefits analysis quantify the cashable cost savings associated with the implementation of a robust data management framework.
Course Objectives:
At the end of the Document Management for Oil and Gas Professionals Training course , you will be abe to:
- OVERSEE the issues and challenges faced by document controllers in the oil and gas sector
- RECOGNISE the key components of an excellent document/records management programme
- ENSURE the accuracy of data and metadata through the use of data quality control, quality assurance and audit procedures
- DISCUSS techniques to address key information governance issues
- HARNESS and INTERNALISE the power of Enterprise 2.0 to create a positive impact on productivity and performance
- ACQUIRE practical knowledge management tools and techniques to form the basis of your own knowledge management strategy
- BUILD the components of a formal Information Management Strategy
Who Should Attend ?
Document Management for Oil and Gas Professionals course is designed for staff who manage or are involved with any aspect of data and document management/document control within and oil and gas company, or support organisation. It has been specifically designed to support activities in the following departments:
- Exploration and Production
- Information Management
- Legal, Finance and HSEQ
- Data and Document Management.
Course Outlines:
Data and Documents in the Oil and Gas Sector
- People, Processes and Technology
- The challenges of geological data
- Physical and electronic information management
- Benefits of good information management
- International Standards and definitions
- Data Quality
- Information Security and audits
- Knowledge Management
Document and Records Management
- Classification schemes and file plans
- Retention & disposal schedules
- Vital records and business continuity
- Electronic records management
- Storage options
- ISO 15489 and ISO 30300 the international records (information & document management) standards
- Change management
Developing Corporate File Plans
- File plan issues and problems
- Developing your corporate file plan
- Implementation options
- Change management activities
The quality assurance of geological data
- Introduction to data quality
- Sources of error and integrity analysis
- Tracking and fixing data quality errors
- Metadata standards,
- Case histories and new technologies
- The 8 point action plan
Disaster Prevention and Recovery
- Problems, pitfalls and other issues
- Vital records
- Disaster recovery
- Business continuity planning
- Information security
- Risk assessment
Information Governance
- Long term trends
- The information rights agenda
- Legislative controls
- Policies and procedures
- Monitoring and assessment
- Quality, accountability and compliance
- Knowledge management
From Web 2.0 to Enterprise 2.0
- The need for collaboration
- 21st century tools and techniques
- Social computing and e-collaboration tools
- Risks, Issues and rewards
- The barriers to collaboration
- The challenges
Developments in Knowledge Management
- Knowledge audits
- Communities of Practice
- Knowledge exchange
- Peer reviews
- After action and retrospective reviews
- Knowledge cafes and knowledge marketplace
Benefits Analysis
- Types of savings
- Calculating the benefits
- Cashable, non-cashable, tangible and tacit benefits
- Benefits Analysis
- Benefit Dependency Diagrams
Creating an Information Management Strategy
- What is information and why is it important?
- Why information needs to be managed
- The Principles of information management
- The components of an IM Strategy
- Implementation of practical changes
- Change management